Privacy Policy

Effective Date: October 2025

1. Introduction

Welcome to SchoolEasy Tech Pvt Ltd ("SchoolEasy", "we", "us", or "our"). This Privacy Policy describes how we handle personal and institutional data through our ERP platform, mobile applications (Android/iOS), and desktop interfaces (Windows/macOS).

By using Schooleasy, the educational institution ("Institution") and its users (Staff, Students, and Parents) acknowledge the collection and use of information in accordance with this policy.

2. Information We Collect

To provide a complete Smart School Management experience, we collect various types of information:

• Student Data: Names, photographs, date of birth, academic records, attendance logs, and curriculum progress.
• Staff Data: Professional profiles, biometric attendance data (for integration), payroll details, and leave requests.
• Financial Data: Fee payment history, transaction IDs, payroll disbursements, and inventory procurement records.
• Logistical Data: Transport routes, bus allocation details, and library issuance records.
• Usage Data: Device information (Windows/Mac/Mobile), IP addresses, and interaction logs within the ERP.

3. How We Use Your Data

We use the collected data for specific administrative and educational purposes:

• To automate school operations like Attendance, Timetables, and Examinations.
• To facilitate communication between the institution and parents via push notifications and announcements.
• To generate board-compliant Results and financial reports (Payroll/Fee Collection).
• To ensure security through Access Control and staff Daily Logs.
• To provide technical support and troubleshoot system errors.

4. Data Security & Sovereignty

Schooleasy is committed to the highest standards of data protection:

• Encryption: All data is encrypted in transit using SSL/TLS and at rest using AES-256 encryption.
• Local Hosting: In compliance with Indian data laws, all institutional data is stored on secure, local servers within India.
• Access Control: Granular permissions ensure that staff only see data relevant to their specific roles.

5. Third-Party Services

We only share data with third-party providers necessary for core functionality, such as:

• SMS/Email Providers: For broadcasting school announcements and OTPs.

We NEVER sell or rent student or staff data to third-party advertisers. As we continue to develop our smart ecosystem, any new third-party integrations (such as payment gateways or map services) will be updated in this policy accordingly.

6. Your Rights

Institutions have the right to access, correct, or export their data at any time. Parents and staff can request data corrections through their respective school administrators.

7. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact our Data Protection Officer: